Make this as one of your HR practices.
Don't follow any sample appointment letter word for word.
What is an Appointment Letter?
It is a legal document that serves as a written confirmation that your organization has agreed to employ someone and that the said person has agreed to work for your organization in return for pay.
The appointment letter lists out all the main terms and conditions of employment. The other terms and conditions may be stated in the Employee Handbook.
Organizations need to see to it that all the fundamental terms are included. These are terms understood as going to the root of the contract. The contract stands or falls depending on whether these terms are stated or not.
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